Moon and Stone Healing Arts LLC
Privacy &
Confidentiality
Effective October 25, 2026
Our approach
We request the minimum information reasonably needed for inquiries, services, consent, payments, and applicable obligations. Private coaching and Reiki are nonmedical and are not operated as a HIPAA-covered healthcare practice. Clients should not assume HIPAA-specific protections apply. We respect privacy and use appropriate safeguards; absolute confidentiality or legal privilege is not promised.
Information requested
Names and contact details; appointments; preferences and accommodation requests; agreements and consent changes; optional intake responses; payment and package records; and limited session notes. Complete medical histories and detailed personal narratives are not routinely required. Finding Your Footing does not require full intake.
Session notes
Routine notes cover service date and type, brief themes or practices, material consent or preference changes, and agreed follow-up. Additional objective documentation may be necessary for safety events, complaints, significant consent questions, or legal obligations. Transcripts and extensive narratives are not routinely recorded.
Use & disclosure
Information supports service delivery, requested coordination, administration, accounting, and legally required purposes. Access is limited to authorized people with a legitimate need. Disclosures may occur with appropriate authorization, as legally required, or as otherwise permitted for necessary business functions. Practitioner coordination generally requires suitable authorization unless another lawful basis applies.
Email & marketing
Email is available for administration, reflections, and brief support, subject to availability—not emergencies. Clients may print and sign agreements, then return a scanned copy to bevin@moonandstonehealing.com or bring signed paperwork in person. Ordinary email is not a secure client portal and may not be appropriate for highly sensitive information. If you prefer not to email completed paperwork, arrange an in-person return with Bevin. Do not submit card details or extensive sensitive narratives through ordinary email or website inquiries. Inquiries and registrations do not automatically subscribe you to marketing; newsletter permission is separate.
Storage & retention
Client documents and limited session notes are stored using Google Docs and Google Drive in the dedicated Moon and Stone account, separate from Good Governance Solutions and Deep Roots records. Signed scans are retained as files in the client record. Session notes are kept in a separate private document from client-facing intake materials. Access is restricted to authorized people with a legitimate need. No system is entirely risk-free. Information will be retained according to documented legal, insurance, tax, business, and service obligations. Inactive status does not imply immediate deletion. Destruction is suspended for applicable complaints, claims, disputes, investigations, or holds.
Requests & updates
Contact bevin@moonandstonehealing.com to ask about information held or request access, correction, or deletion. Requests are evaluated under applicable requirements; not every record can be immediately erased. This notice may change with services, technology, vendors, or legal obligations.